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Job Title: Head of Office

Location: Poole, Dorset

Salary: Salary range: £31,967 – £52,793 (depending on experience and skills) Pay in line with IPSA pay scales.

Length of Contract: Permanent subject to a 6 month probation period

Job Details

Key responsibilities:
STRATEGIC
• In conjunction with the team, create and oversee an ongoing plan of the MP’s work programme both in Parliament and the constituency.
• Horizon-scan, anticipating what advice or action may be required; proactively identify problems & resolve them.
• Provide high quality, efficient and effective support to the MP as required.
• Conduct parliamentary research as required.
• Take ownership of certain casework as required.
• Assist with surgeries and other meetings as appropriate.
HR
• Support and manage recruitment of staff for MP’s office.
• Manage office team (across both sites), ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary.
• Identify training opportunities and ensure office team maintain and develop knowledge of relevant legislation where appropriate.
FINANCIAL
• Responsibility for managing all aspects of the budget, keeping MP informed of all relevant financial matters and liaising with IPSA on office finance.
ADMINISTRATIVE
• Lead and maintain a highly professional administrative support function for MP’s office, creating and maintaining systems as appropriate.
• Overall management of MP's diary commitments, delegating tasks to others as appropriate.
• Ensure records are kept and information managed confidentially and in line with data protection legislation.
• Ensure the office is fully equipped.
• Have final sign-off on all relevant delegated areas from the MP, for example constituent correspondence.
COMMUNICATION
• Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf.
• Plan the MP’s internal communications and external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MP where appropriate.
• Draft communications as appropriate, including oversight of all website and social media output.
SECURITY
• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate.
OTHER
• There may be requirement for the role holder to work outside of normal working hours including attending events with the MP as required.

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 4 August 2024

Interview/Start Dates

This is a rolling application process so, if you are interested, please get your application in as soon as possible. We may close the process if we have received sufficient applications.
Interview will be either online or in-person, subject to availability.
Start ASAP.

Application Details

Please send a CV and covering letter (explaining in no more than 2 sides of A4 why you are suitable for this role) to: neil.duncanjordan.mp@parliament.uk

This job is also listed on w4mp, which can be found here.